Athletics Advisory Board

West Chester University


Excused Absences Policy for University–Sanctioned Events

Undergraduate students participating in University–sanctioned events such as, but not limited to, the Marching Band, musical ensembles, theatre group, athletic events, forensics competition, etc., will be granted an excused absence(s) by the respective faculty members for class periods missed. Students will be granted the privilege of taking, at an alternative time to be determined by the professor, scheduled examinations or quizzes that will be missed. The professor will designate such times prior to the event. Professors can provide a fair alternative to taking the examination or quiz that will be missed. Students must submit original documentation on University letterhead signed by the activity director, coach, or adviser detailing the specifics of the event in advance. Specific requirements include:

  1. Responsibility for meeting academic requirements rests with the student.
  2. Students are expected to notify their professors as soon as they know they will be missing class due to a University–sanctioned event.
  3. Students are expected to complete the work requirement for each class and turn in assignments due on days of the event prior to their due dates unless other arrangements are made with the professor.
  4. If a scheduled event is postponed or canceled, the student is expected to go to class.
  5. Students are not excused from classes for practice on nonevent days.

The following are specifics for the student athlete:

  1. The student athlete is expected, where possible, to schedule classes on days and at hours that do not conflict with athletic schedules.
  2. Athletes are not excused from classes for practice or training–room treatment on nongame days.