Student System Modernization

Project Overview

Welcome to the Student System Modernization website!

Academic & Enterprise Systems is excited to provide updates on the student system modernization project. Our current student information system, myWCU, has served as the central record hub for student information, academic records, student financials, and financial aid information for almost two decades. In support of our institutional mission, centered around student success and continuous improvement, West Chester University is embarking on a project to implement the Banner Student Information System.

Reach out to with any questions, comments or to get involved in the project.


Banner/RamPortal Town Hall Series Innovate - Join us for our monthly town hall to hear the latest on the RamPortal Implementation! These hour-long sessions will provide the following: Updates on the RamPortal Implementation FAQ discussion Training  lenty of time for your questions! Integrate Implement Inspire When? June 14 July 12 Aug 9 Sept 13 Oct 11 Nov 8 Where? 11a - MIT 202 Look out for more info from Also via Zoom

Guiding Principles:


Implement to maximize institutional flexibility to prioritize student success for the future.
  • Focus on the Student Experience
  • Design solutions with student success at the foundational level
  • Plan for continual process to improvement to work through changing student needs

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Innovate WCU business processes to transform the user experience.
  • Adopt, don't adapt
    • Change the processes, not the software.
  • Innovate and Improve
    • Consider new approaches and ideas
    • Improve services via new technology
    • Monitor and measure services for quality and efficiency, and take corrective action, if needed.
  • Business Processes and Procedures
    • WCU will implement improved business processes and procedure through modernizing our current business processes

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Integrate people, processes, information, and systems to create alignment, cohesion, and efficiency.
  • Keep it simple
    • Minimize data entry and modifications of the same information and shared data in multiple systems.
    • Utilize one technology to enable efficient and uniform processes across the University.
  • Strive for clarity
    • Agree on consistent terms and definitions such as “BannerID”, enrolled student, etc.
  • System of Record
    • Banner will be the official, authoritative data source for student information. Processing external to Banner will not be the system of record.

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Inspire collaboration and student-centered services across campus.
  • Think "One WCU"
    • Do what is best for the University, not just for one school or department.
    • Be transparent, collaborative, and inclusive.
  • Be accountable
    • Every data source, process, procedure, and policy require a champion.
  • Empowerment and Timely Implementation

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This strategic project is many years in the making. Below is an overview of the historical work and work ahead.

WCU Project Timeline: January 2022 - Project Kickoff, March 2023 - Implementation of PASSHE Base Solution, August 2023 - Admissions: Fall 2024 applicants, October 2023 - Financial Aid, February 2024 - Registration: Fall 2024, July 2024 - Student Financials, August 2024 - All students, faculty, staff in new system for Fall 2024

Date Description
March 2023

Implementation of PASSHE Base Solution​.

January 2022 Final contract expected to be executed and project begins.
November 2021 Final scope of work defined.
Fall 2021 WCU works with PASSHE colleagues to draft the scope of work, identify implementation approach, and implementation timeline.
Summer 2021 Ellucian is the selected vendor.
January 2020 WCU works with PASSHE colleagues to draft the Request For Proposals (RFP). This RFP outlines all the system requirements that would be utilized to score the effectiveness of vendors to meet the requirements of the project .

Please stay tuned for project milestones and more information regarding the implementation approach.

Go Lives

NOTE: Dates are estimated, so please wait for official communication.

Go Lives Date
Banner Student - Catalog June 2023
Banner General - general person July 2023
Enrollment Management August 2023
Banner Student - Schedule October 2023
Banner Financial Aid January 2024
Banner Registration March 2024
Degree Works March 2024
Banner Accounts Receivable July 2024
HR FLAC July 2024