Academic Progress Plan
Undergraduate students on any type of academic probation or warning are requested to fill out the Academic Progress Pre-Plan Survey via their myWCU account. You will receive an email when one of your advisees submits the form.
- The email you receive will have a link to log into You can also log into OnBase by clicking here: OnBase
- Chrome and FireFox are the best browsers to use when accessing OnBase. Safari is also supported, but Microsoft Edge and Internet Explorer are not recommended
- Please make sure to disable your pop-up blockers before logging into OnBase
- The OnBase login screen will appear as below:
5. Use your West Chester University credentials to log in
6. Upon logging into OnBase, you will see a screen similar to the one below:
7. Click on the three horizontal blue lines in the upper left-hand corner next to where it says Document Retrieval:
8. From the menu, select Open WorkFlow
9. Please note: WorkFlow will open in a different browser window and will appear similar to the one below:
10. Click on the grey arrow next to REG4 Academic Progress
11. You will see a folder that says REG4 Academic Progress Plan Review. The number in the parentheses is the number of submitted surveys you have to review.
12. You will see your list of students with submitted surveys in the upper right panel labeled Inbox
13. Click to highlight a student in blue
14. The form will appear in the bottom panel of your screen
15. Scroll to the bottom of the form to where you see Actions to be taken to move towards success
16. There is an ADD button to the right; click the ADD button
17. You will then see a drop down for an action you are recommending
18. Select the appropriate action and make any comments in the Notes section (please note that students do receive a copy of this form)
19. Select the appropriate action and make any comments in the Notes section (please note that students do receive a copy of this form)
20. When you are done selecting your actions, you have the option of flagging the student for follow up with a Student Success Coach
21. When you have completed the form, check the box next to Academic Progress Plan is Complete
22. Another box will pop up asking you to Confirm Academic Progress Plan is Complete; please check the box
23. Once that is done, you can click SAVE at the bottom of the form
24. By pressing SAVE you are notifying the student and Academic Success that the form is complete; students receive a PDF copy of the form and your notes
- If you indicated follow up from a Student Success Coach, they will be notified as well
25. You can also add any communication you have had with the student using the Add Correspondence ad hoc task
26. Click the ad hoc task, found between your Inbox and the Document Viewer
27. A window will open that will allow you to import your communication
28. Click Choose File
29. A file explorer window will open
30. Choose the correct file
31. Click IMPORT
32. This will now be added to the student’s file.
Frequently Asked Questions
- I do not see REG4 Academic Progress. How do I access my queue?
-
- Please make sure you are going to Open Workflow by using the three horizontal bars in the upper right hand corner:
- I do not see any documents in REG4 Academic Progress. Does this mean I do not have
any?
- Make sure you are hitting the grey arrow next to REG Academic Progress to drop down your queue
- I see a 0 in parentheses next to my queue. Does this mean I do not have any documents
to review?
- That is correct. If you have 0 parentheses next to your queue, you do not have any items for
Content Manager: Registrar's Office