Facilities

 

Central Stores and Receiving

Central Stores & Receiving, located at 821 S. Matlack Street, serves as the primary hub for receiving parcels and freight deliveries addressed to West Chester University’s academic and administrative departments. Our team manages the secure receipt, inspection, and delivery of university purchases while maintaining an organized inventory of high-volume materials essential to Facilities operations.

We oversee ordering and stock control through the TMA system and are committed to accuracy, safety, and timely service to support the daily functions of the WCU campus.

What We Do	What We Don't Do
Order standard consumable supplies for the Facilities Division.	Accept mail from US Postal Office. The University’s  on-campus post office is located at 887 Matlack Street.
Store attic stock building material from construction and renovation projects.	Unboxing / Uncrating / Assemble / Relocate equipment after initial delivery.
Receives freight deliveries.	Offer climate-controlled or refrigerated storage.
Provide short-term storage for university-purchased items with management approval.	Ship freight for departments.
Deliver consumable supplies.	Transport Hazardous Material.
Deliver PO-related items to campus users.	Deliver non-PO related items to campus users.

Purchases with P-Card

If purchased using a WCU issued Purchase Card, to properly receive the items in the warehouse, the responsible purchaser must ensure that all relevant information (e.x. an order confirmation) is provided to the warehouse, preferably well in advance of the delivery, by email warehouse@wcupa.edu.

Any packages which cannot be clearly identified by the address label may be opened in an effort to identify the addressee or may be refused and returned.

Personal purchases by faculty, staff, and students should not be shipped to the university as an alternative to an individual's home address.

Central Stores and Receiving staff will only deliver goods and packages purchased with a university PO number. All goods and packages purchased with a University P-Card must be picked up at Central Receiving during regular business hours, unless prior arrangements have been made for delivery. Special accommodation can be arranged. To pick up a package the requestor or designated representative will need to present their Ram Card ID.

Only the exterior packaging will be inspected for possible freight or shipping damage. It is the responsibility of the requesting department to inspect the contents, verify merchandise ordered and received, and ultimately contact the vendor with any discrepancies.