Updated: April 28, 2020
STAFF FAQS AND INFORMATION
Considerations for Fall 2020
Employee Information
University work locations will continue to operate but only to provide life sustaining operations until at least April 30, 2020, in order to slow the spread of COVID-19.
Administrative leave due to COVID-19 will be extended through Friday, April 10, 2020.
Employees who are reporting to work or are telecommuting should continue to do so.
Below is more detailed information for impacted employees. This applies to AFSCME, SCUPA, SPFPA, POA, SEIU 668, OPEIU, and nonrepresented employees.
Employees Who Are Working or Telecommuting
For employees who are currently working or telecommuting, the Families First Coronavirus Response Act (FFCRA) provides up to 10 days of paid sick leave and up to 10 work weeks of paid and 2 work weeks of unpaid expanded family and medical leave for eligible employees based on the type of qualifying event. This additional leave may be at a reduced rate of pay. These provisions will apply from April 1, 2020 through December 31, 2020.
More information about the FFCRA is available .
Employee FAQs with respect to the FFCRA are available.
If you have questions, or wish to request paid leave under the FFCRA, please submit your request via email to COVID19LeaveRequest@passhe.edu.
FAQs for Employees Who Are Not Working or Not Telecommuting
Administrative leave due to COVID-19 will be extended through Friday, April 10, 2020. Beginning on April 11, 2020, employees who are not working or not telecommuting will be required to use their own leave in accordance with direction from the Governor’s Office of Administration.
Universities are committed to supporting employees who are impacted by the COVID-19 pandemic, while continuing to support the operational needs of universities. Therefore, those employees, who are not working or who are unable to telecommute, may request to use any of the paid or unpaid leave types listed below for which they are eligible and with supervisory approval, as needed:
- Accrued and anticipated annual leave
- Compensatory leave
- Holiday leave earned from working on a holiday
- Accrued and anticipated sick leave
- Accrued and anticipated personal leave
- Approved leave without pay with benefits
Due to the COVID-19 emergency, State System leave policies prohibiting employees from using paid leave during their first thirty (30) calendar days of employment and prohibiting employees with less than one (1) year of service from using anticipated leave are BOTH SUSPENDED temporarily for those employees who are not working or who are unable to telecommute.
For those employees who have carryover leave that was set to expire on April 10, 2020, that leave would ordinarily either convert to sick leave or be forfeited. The State System will be removing the requirement to use excess carryover leave during this state of emergency. Employees will not lose this excess leave and will not have it converted to sick leave at this time. Once the state of emergency is over, the State System will reinstate the policy with at least 60-days notice.
Employees who are not working or who are unable to telecommute are not eligible for the FFCRA leave mentioned below.
If you choose not to use, or are not eligible for, any paid leave benefits, you may be eligible for unemployment compensation benefits. Please contact uchelp@pa.gov. Refer to the COVID website for more information.
1. Can I use my accrued and/or anticipated annual leave or my accrued and/or anticipated personal leave if there is no work available for me due to COVID-19?
2. Can my supervisor deny the use of accrued or anticipated annual or personal leave related to lack of work during COVID-19?
3. Can I use accrued compensatory leave (aka “Comp Leave”) if there is no work available for me due to COVID-19?
4. Can my supervisor deny the use of compensatory leave related to lack of work during COVID-19?
5. Can my supervisor deny the use of compensatory leave related to lack of work during COVID-19?
6. If I use sick leave because I am sick or injured for any reason including sickness due to COVID-19, do I still need a note from my doctor?
7. Can my supervisor deny the use of sick leave related to lack of work during COVID-19?
8. Can I use approved leave without pay (LWOP) instead of using all my paid leave during this time?
9. Can I use a combination of LWOP and paid leave during this time?
10. Am I still responsible to pay the employee health care contribution if I use LWOP?
11. Will I earn leave or seniority while on unpaid leave?
12. If I am currently on administrative leave due to work not being available can I apply for FFCRA leave?