Manage Award

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Notice of Award

Grant is not considered awarded until a formal Notice of Award is received from the sponsor. An e-mail from a program officer, or agency contact stating that your grant will be funded, is not an official Notice of Award.

The notice will include:

  • Performance period for grant
  • Awarded budget
  • Points of contact:
    • Program Officer
    • Grants Officer
  • Activities requiring prior approval
  • Report/deliverable requirements
  • Special terms and conditions (human subjects, publications, etc.)

Post Award Meeting

Shortly after notification of award, a post-award meeting will be scheduled with the PI, a representative from ORSP, Restricted Funds accountant, and representative(s) from your Chair and/or Dean's office. At this meeting, we will discuss in detail the roles and responsibilities of the PI, ORSP, and Restricted Funds. We will review all the requirements and guidelines of the sponsor, the university and the Federal government and how these apply to your award.

Effort Reporting

Time & Effort reporting is documentation that must reasonably reflect the distribution of activities expended by faculty or staff when working on an externally funded research project. Time and Effort must be reported every term during the calendar year (i.e. semesters, winter, and summer) for any faculty, staff or students working on a sponsored project.

Effort is an employee's total activity within her or his university appointment and includes all research, teaching, service, and administrative duties the employee performs. Effort is expressed in percentage terms and must total 100% for each term.

Why do I have to do this? The Office of Research and Sponsored Programs at WCU is federally mandated to track the time and effort put forth by University faculty, staff and student workers whose compensation is charged in whole or in part to an externally sponsored project of any type.

If you are currently working on a sponsored project, you will be sent an e-mail reminder 10 days after the term in which you are required to report the effort. The form must be filled out and digitally signed, and e-mailed to

Catherine Spaur.


Any questions regarding time and effort can be directed to

Catherine Spaur.